Privacy Policy
AOSEC 2023 (Asia Oceania Systems Engineering Conference) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, share, and safeguard your information when you visit our website, aosec2023.in, use our conference services, or interact with us.
Information We Collect
We collect different types of information to provide and improve our conference services:
Personal Data: This includes details like your name, email address, phone number, affiliation, job title, and demographic information (e.g., country of residence). We collect this when you voluntarily share it, such as during conference registration, paper submission, abstract submission, workshop sign-ups, or by submitting inquiries.
Derivative Data: Our servers automatically collect data when you visit our site, including your IP address, browser type, operating system, access times, and the pages you viewed before and after visiting. This helps us understand website usage patterns.
Social Networking Data: If you choose to link your account or interact with us via social platforms (e.g., through a Google/Gmail login for registration), we may collect details such as your name, username, location, gender, birth date, email, profile picture, or public contact information from those platforms, in accordance with their privacy policies.
Mobile Device Data: When accessing our site via a mobile device, we may collect information like your device ID, model, manufacturer, or location (if enabled) to optimize your Browse experience.
How We Use Your Information
We use your information to:
Facilitate Conference Participation: Process your registration, manage paper/abstract submissions, and handle payments.
Personalize Your Experience: Tailor the website and communications to your interests, such as recommending relevant sessions or content.
Provide Customer Support: Manage your account and respond to your inquiries.
Send Communications: Send you important conference updates, announcements, promotional materials (if you’ve opted in), or service-related information.
Analyze and Improve Services: Analyze website usage, attendee demographics, and engagement to enhance conference content, functionality, and future events.
Enforce Policies: Enforce our terms, conditions, and relevant conference policies.
Enhance User Engagement: Deliver tailored content and features to improve your overall experience.
Cookies and Tracking Technologies
We use cookies and other tracking tools to improve your experience on our website:
Cookies: Small data files stored on your device that help us recognize you, maintain your login status, remember your preferences, and understand how you use our site. We use both session cookies (temporary, erased when you close your browser) and persistent cookies (longer-lasting, remain until they expire or you delete them).
Other Tools: We may use web beacons, pixels, or similar tracking technologies to monitor site performance, user behavior, and the effectiveness of our communications.
Managing Cookies: You can manage or disable cookies through your browser settings. However, please note that disabling cookies may limit some website features or the functionality of certain conference services (e.g., persistent login).
Third-Party Website Links
Our site may include links to third-party websites, advertisements, or services that are not owned or controlled by AOSEC 2023. Once you leave our site via these links, this Privacy Policy no longer applies. We are not responsible for the privacy practices, content, or security of information you share with any third parties. We encourage you to review the privacy policies of any third-party sites you visit.
Your Privacy Choices
To give you more control over your data, we offer the following options:
Access and Update: You can request access to or updates for your personal information by contacting us directly.
Opt-Out: You can opt out of receiving promotional emails from us by clicking the “unsubscribe” link provided in our emails or by contacting us directly. Please note that you may still receive essential service-related communications (e.g., confirmation emails for your registration or paper submission).
Data Deletion: You can request the deletion of your personal data, subject to any legal or operational requirements (e.g., maintaining records for financial transactions or conference proceedings).
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our data practices, legal requirements, or operational needs. Any updates will be posted on this page of our website, and the “Last Updated” date at the top of the policy will be revised. We encourage you to review this page regularly to stay informed about how we are protecting your information. Your continued use of our site or conference services after any changes indicates your acceptance of the updated policy.
Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices regarding aosec2023.in, please reach out to us at aoseconline@gmail.com.
